Award frequently asked questions

Your organisation should submit invoices to our Finance Team, accounts@ycr.org.uk, which will be paid in arrears.

The invoice should state the Award reference number and the start and end dates of the claim period. All salary claims should include the individuals’ names and FTE. We will only pay actual incurred costs against the Award and backing data must be provided alongside the invoice.

• Invoices for Research and Endowment Awards should be submitted quarterly.
• Invoices for Travel and Publication Awards can be attached to the Award application during the application process or sent to accounts@ycr.org.uk within three months of the Award approval letter date. You must ensure that your invoice (and therefore the amount you apply for) does not contain costs for VAT.

The Charity must be informed of all staff joining your Award in advance of any invoices claiming the new staff member’s costs. We also need to be informed when a staff member leaves your Award, and of any changes in Full Time Equivalent percentage.

Please submit a Staff Changes Form on Flexi-Grant when staff changes occur on your Award.

The Staff Changes Form can also be used to inform us of any unexpected periods of staff leave e.g. sickness or parental leave.

Please note: any discrepancies between staff members listed on invoices and the Staff Changes Forms you have submitted may result in delayed payment of the invoice.

Yes, the Award Holder will need to submit specific reports as requested by the Charity. Reports are usually completed annually, and you will be given at least one month’s notice that your next report(s) is due. Generally, you will have a virtual or face-to-face meeting with members of the Charity to discuss the content of your report(s).

Yes, the Award Holder can nominate individuals to submit monitoring reports on their behalf. The Award Holder can also nominate individuals to complete forms such as the Staff Changes Form and Award Variation Form.

Please email the Research Team, research@ycr.org.uk, with the individual’s details and we will be happy to set this up.

• Please fill in the Research Output form available on the online Flexi-Grant system where you will be able to upload your materials.
• In any published work relating to your Award, you must acknowledge the Charity with the phrase ‘This work was funded by Yorkshire Cancer Research (Award reference number XXXX)’.
• All research papers that have been accepted for publication in a peer-reviewed journal must be made open access within six months of publication. As the Charity is a funder of Europe PubMed Central (Europe PMC), our Award Holders can deposit a copy of their manuscript in the Europe PMC repository at no cost.
• Funding is available to cover Publication Costs – please see the section ‘Can I apply for funding to cover travel and publication costs?’ for more information.